Job Description

Executive Assistant to the Chief Executive Officer

About Us

We are a global leader in the citrus industry home to one of the most recognized brands in fresh produce. Our citrus is enjoyed across North America and the Asia- Pacific region, and our licensed productsjuices, waters, nuts, and morereach over 50 countries around the world.

Proudly grower-owned, we represent thousands of family farm businesses. Our mission is simple : to support our growers and help them thrive. At the helm of our purpose- driven organization is our President and Chief Executive Officer.

The opportunity :

We are seeking an Executive Assistant to be a trusted partner to our CEO by ensuring the office runs with service and efficiency.

In this high-profile role, youll take initiative as the front-line resource to our CEO, senior executives and board members, support cross-functional initiatives, and represent the Presidents office with a thoughtful, Ive got this for you approach. As a high-touch communicator, youll foster strong relationships and engage with genuine care across all levels of the organization.

Our CEO is a respected leader known for his drive for new growth, new ideas, genuine kindness, compassion, employee-champion spirit, and who is an all around good human.

If youre energized by meaningful work in an agile environment, enjoy creating structure and efficiencies, and want to be part of purpose-led organization, wed love to hear from you!

Heres What Youll Do :

CEO Support :

• Complete a broad variety of administrative tasks for the CEO and the Chairman of the Board, including managing calendar of appointments and coordinating their day-to- day activities.
• Communicate, on behalf of the CEO, with board members, growers, internal teams, and others, on matters related to CEO's initiatives.
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow- through on projects to successful completion.
• Complete requested deliverables with a leadership and a hands-on doer approach.
• Increase office efficiencies, review and evolve files, processes and systems

Board Support and Liaison :

• Serve as the CEO and Chairman of the Board administrative liaison to board of directors, growers and industry organizations.
• Lead board communications, outreach, scheduling and meeting materials, and maintains board directories and records.
• Manage the scheduling all meetings, coordinates all arrangements and prepares all materials needed.

Global Travel Planner :

• Coordinate complex and detailed travel plans (international & domestic), itineraries, agendas, Visas / passports preparations and completes detailed expense reports.
• Coordinate board members travel arrangements, lodging, and meal planning as needed; processes expenses.
• Plan and execute all board and growers meetings; partner with hotel liaison, event planners, catering, and various vendors.
• Plan and coordinate Executive team offsites and staff special events.
• Manage and process all invoices and expenses.

Executive Team Support and Liaison :

• Support selected senior executives with limited administrative activities.

Additional :

• Cross-train and support other administrative assistants within the business.
• Lead and / or contribute to business project initiatives in a project manager role.
• Assist in the planning and execution of office wide events such as employee celebrations and team-building initiatives.

Heres What Youll Bring :

• Experience : demonstrated work experience successfully supporting an executive leader
• Organizational Skills : superb organizational skills, enjoy creating structure out of chaos, reveal in optimization all with meticulous attention to detail.
• Initiative : anticipate needs of the executive, proactive contributor to opportunities for improvement, and taking action without explicit instruction.
• Interpersonal Engagement : high-touch communicator embodying a positive attitude. Natural strength in developing relationships and ease with variety of levels and personalities.
• Event Manager : experience planning and coordinating board meetings and events
• Travel Planner : experience leading global travel plans, lodging accommodations, and expense management.
• Project Manager : ability to proactively identify projects, lead and implement with minimal supervision
• Flexible mindset to pivot in an office with changing priorities
• An easygoing, approachable, and calm personality
• Emotional intelligence and even keeled temperament on chaotic days
• Ability to handle sensitive or confidential information with discretion
• Innate commitment and drive to service
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Proficient in MS Office plus technical savvy to learn new software; user experience with ERP and / or Power BI is a plus
• Available for infrequent after hours support
• Demonstrated commitment to advancing the mission of the organization and the CEO; desire to contribute to their success
• In-office presence MondayFriday (were a collaborative face time team)

Heres What Well Bring :

• Health care and dependent care FSAs
• 401(k) plan with company match
• Paid holiday and vacation benefits
• Casual work environment with a mission-driven culture
• A business led with strong human centricity; good people doing good work
• A chance to change to join a growth orientated, profitable, and purpose-driven organization supporting California citrus farmers

Create a job alert for this search

Job Tags

Similar Jobs